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WSAA Constitution

CONSTITUTION OF
THE WYOMING STATE ARCHERY ASSOCIATION

 

 

ARTICLE I

NAME: The name of this association shall be the Wyoming State Archery Association, and the name shall be abbreviated as WSAA.

ARTICLE II

AFFILIATION: The WSAA shall be affiliated with the National Field Archery Association, Incorporated for the purpose of promoting field archery in all its aspects.

ARTICLE III

PUPROSE:

  1. To unite all field archery associations, club organizations and individuals within the State of Wyoming into one unit that will work toward the development of the sport of archery in conformance with the will of the majority of the membership.
  1. To provide the basic plan by which individual archers can organize into field archery clubs that will affiliate with the WSAA.
  1. To foster, expand, promote and perpetuate the practice of field archery and bowhunter in the State of Wyoming.
  1. To encourage the use of the bow and arrow in the hunting of all legal game birds and animals.
  1. To protect, improve and increase the sport of hunting with bow and arrow.
  1. To conduct tournaments and determinestate champions in all archery games adopted by the WSAA.
  1. To cooperate with other archery associations to foster and perpetuate the use of the bow and arrow in accordance with its ancient and honorable traditions.
  1. To foster and perpetuate a spirit of good fellowship and sportsmanship among all archers.
  1. To evolve and conduct programs that will give recognition to archers for proficiency with the bow and arrow in all sanctioned competition and hunting.
  1. To regularly inform each member in good standing as to the major problems and issues affecting the sport of archery and hunting with the bow and arrow so that the membership may make its will known to its duly elected representatives.

ARTICLE IV

MEMBERSHIP:  There shall be four classes of individual membership: Adult, Family, Youth and Bowhunter. 

  1. Adult membership shall be granted to any individual eighteen years of age or older upon application and payment of the adult fees and dues to the WSAA Secretary/Treasurer.
  1. Family membership shall be granted to any family upon application and payment of the family fees and dues to the WSAA Secretary/Treasurer by an adult member of the family.  Children over the age of eighteen shall not be included in family memberships unless attending school full time.
  1. Youth membership shall be granted to any individual under the age of eighteen upon application and payment of the youth fees and dues to the WSAA Secretary/Treasurer.  A youth member shall not be entitled to vote.
  1. Bowhunter membership shall be granted to any individual upon application and payment of the bowhunter fees and dues to the WSAA Secretary/Treasurer.  A bowhunter member shall not be entitled to vote or compete in any state tournaments.  A bowhunter member shall be eligible for all WSAA bowhunter awards.
  1. Club membership shall be granted to any association of persons located within the state that supports the principles of the NFAA and the WSAA upon payment of the proper fees to the WSAA Secretary/Treasurer and approval of the WSAA and the State NFAA Director.

ARTICLE V

 

OFFICERS:  The officers of the WSAA shall be the President, Vice President, Secretary/Treasurer/Classification Officer, Vice President of Bowhunting, State NFAA Director, Alternate State NFAA Director, Publicity Chairman and Parliamentarian. 

  1. President: The President shall preside at all WSAA meetings, conduct all meetings in accordance with Roberts Rules of Order, appoint all committees, fill all vacancies in the offices, may call emergency WSAA membership and Board of Directors meetings, may call four regular meetings of the Board of Directors, shall be responsible to the membership for all money expenditures made by him, and shall have the power to approve expenditures within the limit of the then current financial status of the WSAA that have been approved by the Board of Directors or by the general membership.
  1. Vice-President:  The Vice-President shall perform the duties of the President if the President is unable to act, shall be the governing officer at all state tournaments and perform other duties assigned to him by the President.
  1. Secretary / Treasurer / Classification Officer:  The Secretary / Treasurer / Classification Officer shall conduct the affairs of the WSAA in accordance with the programs and policies as established by the Board of Directors of the WSAA, shall organize and operate the administration, shall assure proper publication of official notices and reports, keep the archives of the WSAA, deposit all money to the credit of the WSAA, keep an adequate book of accounts, pay only authorized bills, make a complete financial report at all regular WSAA meetings, be responsible for the purchase of all awards for state tournaments and for archer of the year, inform the NFAA of all memberships to the National Association, and be responsible for the classification of individual archers.
  1. Vice-President of Bowhunting:  The Vice-President of Bowhunting shall be the big and small game officer and represent the WSAA before the Wyoming Game and Fish Department and the Wyoming Legislature and any other organization necessary to promote the views of the membership regarding the promotion of the use of the bow and arrow in the hunting of any and all legal game.
  1. NFAA State Director:  The NFAA State Director shall perform the duties outlined in the NFAA constitution.
  1. Alternate NFAA State Director:  The Alternate NFAA State Director shall perform the duties of the Director in his absence.
  1. Publicity Chairman:  The Publicity Chairman shall have news items published in the WSAA newsletter and other news media.
  1. Parliamentarian:  The Parliamentarian shall advise the presiding officer at all WSAA meetings of proper parliamentary procedure.
 

Officers shall be elected by adult members of the WSAA at any meetings called for that purpose by those members present in person or by proxy.  All proxies shall be filed with the Secretary of the WSAA.  All officers shall be an adult member of the WSAA in good standing.  All officers shall serve a term of two years beginning immediately following the elections at the State Field Tournament.  The NFAA State Director and the Alternate NFAA State Director shall serve a term of  two years beginning the first of November as specified in the NFAA Constitution.

ARTICLE VI

 

BOARD OF DIRECTORS:  The WSAA Board of Directors shall consist of all the officers and one representative from each club affiliated with the WSAA.  There shall be at least five club representatives.  If less than five clubs are affiliated with the WSAA, the President shall appoint enough persons to fill the requirement of the five club representatives.  Members of the Board of Directors chosen by the President shall be spread out so as not to give one club too great of a voice on the Board of Directors.  Club representatives shall vote in accordance with the wishes of their respective clubs.  A quorum shall consist of a majority of the members of the Board of Directors present in person or by proxy.  All members of the Board of Directors shall be adult members in good standing of the WSAA.  Nominations shall be made at or prior to the state target tournament and elected at the state field tournament.

ARTICLE VII

 

ANNUAL MEETING:  The Board of Directors shall meet at least three times annually at each state tournament.  The membership shall meet at least once annually at the state field tournament.

ARTICLE VIII

 

DUES:  The dues of the WSAA shall be as set in the by-laws and shall be due on January first of each year.

ARTICLE IX

AUDIT:  There shall be an audit of the state financial records by two state officers and three club members each year in the third week of August. 

ARTICLE X 

AMENDMENT:  This constitution may be amended by a two thirds vote of the general membership present in person or by proxy at a meeting called for that purpose.

BY-LAWS OF
THE WYOMING STATE ARCHERY ASSOCIATION

ARTICLE I

 

REPORTS OF OFFICERS: A bi-monthly (every two months) report of the Secretary/Treasurer shall be submitted to each member club President.

ARTICLE II

 

FEES AND DUES:

A. Individual Membership:

      1. Adult  $42.00

      2. Family  $42.00

      3. Youth  $22.00

      4. Bowhunter $24.00

      5. The above amounts will include NFAA membership. 

B. Association Membership:

1. Club charter membership dues and club renewal dues shall be set at twice the amount charged by the NFAA.
2. The above amounts will include NFAA membership.

C. The NFAA State Director shall be granted free family membership in the NFAA and WSAA. 

D. All annual dues and fees for membership shall become due on the first day of January of each year.

E. Renewal dues and fees will not be accepted during the 7 day period immediately prior to any state tournament.  Any new member can join WSAA at any time.  (Passed April 1984.)

ARTICLE III 

ELECTION COMMITTEE: 

    A. Three members of the Board of Directors shall be elected by the general membership at the annual meeting to serve as the election committee. 

    B. Nominations for all offices may be sent by mail or presented physically to any member of the election committee.  The deadline for nominations will be the evening of the State Target shoot.  A written acceptance of all nominees will be required by the election committee. 

ARTICLE IV 

GENERAL ORGANIZATION RULES: 

    A. Amendments to these By-Laws may be made at the annual meeting or any special meeting called for that purpose by the officers of the WSAA with approval of the member clubs. 

    B. Special meetings of the membership or the Board of Directors, may be called by any WSAA officer with the approval of the President and a majority of the Board of Directors. 

    1. Emergency meetings may only be called by the President with the

          approval of 2/3 of the Board of Directors, when urgent business must

          be acted upon immediately.  Business acted on in this manner must

          carry a 2/3 vote for approval. 

    C. This Association will be a charter member of the NFAA and will keep this charter up to date at all times. 

    D. The President may set up committees to handle any matters that he feels need special attention or handling. The function of these committees will be to advise the President and the membership of their findings.  The committees will not act as spokesmen for the WSAA unless this power has been granted them by a 2/3 vote of the general membership. 

    E. Each club will have a representative to act as a member of the Board of Directors.  These representatives will have one vote to represent their club at all meetings of the Board of Directors.  The representatives will also have membership applications available for their clubs. 

    F. Minutes of meetings shall be published in the newsletter.

ARTICLE V

 

TOURNAMENTS: 

A. There will be five State Tournaments:  Indoor, Target, Field, 3D, Vegas.  The host club is allowed to hold any WSAA State Championship in the location of their choice.  The host club will realize 100 % of the food monies.  The WSAA will get 100% of the tournament money if they should host a State Tournament. 

      1. WSAA Indoor Tournament: 

            a. To be held in conjunction with the Northwest Sectional tournament as set by the NFAA.

     b. The round to be shot shall be the official NFAA Indoor round  and/or NFAA Indoor Championship round. 

            c. X's will be counted at the Annual State Indoor Tournament.

Ties will be handled in the following manner:                  
 In the Championship Flight the first place ties will have a shoot-off.  Two practice ends will be allowed.  If the archers are tied after two ends, inside-out scoring will be utilized until the tie is broken as follows:  Total x count in the first game, then the second game, and finally the third game.  If still tied the x count added in sequence as follows:  First game first end, first game second end, first game third end, etc., etc., etc.  Definition of inside-out scoring is as follows:  If a shaft touches a line the lower point will be taken.  (Passed April 1984). 

2. WSAA Annual Target Tournament: 

      a. Held according to the discretion of the host club. 

b. The round to be shot will be the NFAA International Round on the firs day and the NFAA American Round on the second day. 

      c. To be held the second weekend in June (passed April 1983). 

      d. To be shot as a one day tournament. 

3. WSAA Annual Field Tournament: 

      a. Shall be held on the date decided and voted on at the previous years

            field tournament. 

      b. The following round shall be shot, on Field Round (28 targets), one

            Hunter round (28 targets), and one Animal round (28 targets). 

4. WSAA Annual 3D Tournament: 

      a. Held according to the discretion of the host club. 

b. This will be a two day tournament to include 25 targets each day.  NFAA   3-D rules will be utilized (one arrow, scored 10-8-5). 

      c. It will be under the discretion of the host club to have the tournament

            marked or unmarked. 

5. WSAA Vegas Tournament: 

      a. The round to be shot shall be the official NFAA Vegas round. 

      b. To be held in conjunction with the Cowboy State Winter Games. 

      c. To be held according to the discretion of the state officers.

      d. X's will be counted at the State Vegas Tournament. The ties will be handled in the following manner.

    1. In the Championship Flight the first place ties will have a shoot off.  Two practice ends will be allowed.  If the archers are tied after two ends, inside out scoring will be utilized until the tie is broken.
 

B. Bids will be accepted for the next years tournament at the time of the current tournament.  Example:  at the state indoor select the host club for the next years state indoor tournament. 

C. Registration for all State Tournaments will be determined by the WSAA officers.

  1. State Officers will receive paid family registration at all state tournaments (passed 61895).

D. The net profit or loss, excluding concession revenue, of all State tournaments will be split 50/50 between the WSAA and the host club. 

E. The host club shall furnish a financial statement, showing all revenue and disbursements, to the WSAA treasurer within 15 days after the end of the State tournament. 

F. NFAA rules and regulations will apply in all State tournaments. 

G. The NFAA Director will be in charge of equipment inspection at all State tournaments.  The director may waive equipment inspection in the Bowhunter Free Style and Bowhunter Free Style Limited types of shooting with regard to the number of fixed reference points on a bow sight.  This may apply to indoor and outdoor tournaments as long as the number of shooting position (distance only) does not exceed the number allowed in the current NFAA Constitution.  In the NFAA director?s absence the designated tournament director may elect to do the same. 

H. Trophies or Medals will be awarded for all first place division winners and for second and third place winners. 

I. Non-resident shooters will be allowed to shoot state tournaments as a visitor or guest upon payment of the tournament registration fee, and understand that they will not be eligible for any state awards. 

ARTICLE VI

ARCHER OF THE YEAR: The WSAA will recognize an "Archer of the Year" with the presentation of an appropriate award to the person or persons who have made the biggest contribution to the sport of archery in Wyoming during the past calendar year.  This award is not necessarily to be given to the best tournament archer but is to be given to show the Associations appreciation for the work and promotion of the sport.  Any member of the WSAA may make a nomination for this award.  The WSAA President shall set a deadline for nominations each year.

A. This award will be voted on by the Board of Directors.

B. It will not be mandatory that this be a yearly award.